Custom dashboards and reports
Some questions come up on every event. How full is each session? Who is on the waitlist? How did registration go? Our team builds a page that answers each one, on your own site, so you can look it up without emailing us. This guide shows what we have built and how to ask for one. To click through a live example, open demo.jumbo.live.
A dashboard is a live view of how full things are. Your team opens a link and reads the numbers, so nobody has to email us for a count before a venue call or a catering order. These pages are built by us for your event. They are not settings you switch on.
Registered, seats left and percent full for each session or location. The counts update every time the page loads.
One table of everyone waiting, oldest first, that you can search, filter and export.
Exports to a shared folder on a schedule, and a report page to share after the event.
This is the one teams ask for most. It is a private page on your event site, and only your signed-in team can open it. Sessions sit in groups by round, and each round has a table of seats. The sample below uses JumboCon 2026 sessions. Hover over a number to see what it marks.
Registered and Waiting are counted, Capacity is set. Registered and Waiting come straight from the records, so they cannot fall out of step. Capacity is the limit we entered, so when you ask us to change a limit, we change it on the form and on the dashboard together. For how limits work on the form itself, see Sessions and seat limits.
Below the capacity tables sits everyone who joined a waitlist, in one table. You can narrow it to one session or one type of attendee, search it and export it. The oldest request is at the top, which is the order to invite people in.
| Session | First name | Last name | Attendee type | Date joined ↑ |
|---|---|---|---|---|
| Registration that scales | Alex | Morgan | Attendee | Mar 3 |
| Registration that scales | Sam | Rivera | Sponsor | Mar 3 |
| Sponsor reporting that sticks | Jordan | Lee | Attendee | Mar 5 |
What your team can do
When a seat opens
We don't register waitlisted people for you. They asked to be on a list, not to attend, and a surprise confirmation can waste a seat on someone who already made other plans. New seats open to everyone, not only the waitlist, so we suggest raising the limit and sending your invitations within a few minutes of each other.
The same approach works for other questions. Here are three we have built before. Each one is adjusted to your event, so tell us what you'd like to see and we'll say what is possible.
Each group or location gets its own count and its own limit. A location that reaches its limit shows as closed, and it reopens on its own if the limit goes up.
Good for: multi-city tours, regional meetings, organizations with a seat allowance
A fresh export of your registrations lands in a shared folder on the schedule you pick. Your team, or a partner such as a venue or caterer, opens the latest file without asking anyone.
Good for: venues, caterers and finance teams who need the latest list. For exports you run yourself, see Registrations and exports
One page you can forward to your leadership. It opens with your totals, then shows registrations over time with key dates marked, and the visits your site had. Sections appear only when there is data for them.
Good for: thanking sponsors, planning next year, showing what the event drew
You describe what you need to watch. We do the building, and you get a link.
Step 1
Which sessions, locations or groups matter, and what the limits are today. The checklist below lists what we'll ask.
You send a short email
Step 2
We add the page to your event site and put it behind sign-in, because a waitlist shows names and email addresses.
Jumbo builds and checks it
Step 3
Your team opens it and signs in. Nothing to install and nothing new to learn, since it looks like the rest of your site.
You share it with your team
Step 4
The counts refresh on every load. When a limit changes, email us and we update it.
Both keep it current
Why limits change by email. Limits usually change only two or three times in a registration window, and a wrong one can close a session by mistake. So we make the change for you, on the form and in the dashboard's Capacity column together, and tell you when it's done.
A few answers get us started. Your Customer Success contact is your first stop. For anything else, email support@jumbo.live. Short answers are fine, and we'll ask about anything missing.
Questions to send us
Before you ask